Your workplace reimagined
Work is evolving, so are workspaces. Workplace unifies and centralises your team's workspace, simplifies file storage, and streamlines team communication.
Zoho Workplace is a tightly integrated suite of productivity applications that becomes the online workplace for teams working remotely across geographies. For teams and departments in an organisation that want to co-create, communicate, and collaborate meaningfully, Workplace is the suite that centralises and streamlines all team files and communications.
Why is Workplace different?
Explore the features of WorkPlace
Next-generation email with top security– Mail
Workplace revolutionises emailing by introducing email and folder sharing by tagging teammates, social media style likes and comments, contextual notes, tasks, and bookmarks, and several other apps integrated right within the inbox. Multiple security and spam control layers make Mail the best choice of any security and privacy-aware businesses and Government organisations.
Fully-featured online office suite– Writer, Sheet, Show
Workplace comes with a robust word processor, spreadsheet software, and presentation tool along with centralised file storage, helping teams create, share, and centrally manage their team files. These apps are also Zia-powered, Zoho's intelligent virtual assistant.
Centralised file storage– WorkDrive
Teams can securely store and share organisation files that may carry sensitive information. Granular levels of permissions help in defining and controlling access only to the intended audience. Files can be password-protected when shared with external parties.
Instant messaging and calls– Cliq
Chat channels for instant messaging help in quick discussions and decisions among a group of members. These can be further extended as one-on-one audio/video calls, group calls, or screen share sessions. Exclusive Remote Work module helps employees record their availability and work hours through simple check-in, check-out, and status updates.
Organisation intranet– Connect
A social media style organisation intranet with focused groups, categorised forum discussions, and published files and manuals, helps members of an organisation on board and bond quickly, though physically apart. External networks help in connecting with other partners and stakeholders too.
Online meeting and video conferencing– Meeting, ShowTime
Video conferencing becomes essential for remote work and hence is an integral part of Zoho Workplace. Online meetings, webinars, conferencing, training can all be hosted with a mix of media like audio, video, screens, and presentations. Interactive features like meeting chat, live Q&A, and polls make Workplace more than just another meeting solution.
- Advanced Search and Sort options
- Filters to organise emails
- Archival and eDiscovery
- Resource booking with calendar
- Managing to-do lists with Tasks and Notes
- eWidgets for accessing various applications from mailbox
- Automated vacation replies
- Recall sent emails
- Undo email sending
- Social media style collaboration with Streams
- Draft email sharing for peer review
- Folder sharing and delegation
- Two factor authentication
- One-to-one messaging and group chat
- Audio and video call options
- Screen sharing and broadcastingen sharing and broadcasting
- Initiating meetings from the chat box
- Sync with calendar
- Notifications to participants and MOM reminders with ZIAications to participants and MOM reminders with ZIA
- Robust mobile and desktop app
- Accessible from any browsersible from any browser
- Marking messages as important, to-do, etc.
- In-chat reminders
- Seperate @mentions viewerate @mentions view
- Automating daily tasks using chatbots and schedulers
- Smooth integration with other Zoho and non-Zoho apps
File storage and content collaboration platform for teams
- Unified space to store, share, and work together
- Granular level access controls
- In-built office suite
- Work ofine, sync when online
- Sync only the files you want to work on
- Mobile apps that keep you connected at all timesle apps that keep you connected at all times
- SOC type II and ISO 27001 compliant
- Encryption in transit and rest
- 24/7 secured data centres
- Share files externally
- Set password and expiry dates
- Create multiple link and monitor access statste multiple link and monitor access stats
- Comprehensive usage stats
- Activity reports and audit trail
- Transfer file ownershipr file ownership
Social Intranet that lets your organisation communicate and work together efficiently
Communication, without barriers
- Social media style feeds to start conversations and stay updated
- More context with polls, questions, and announcements
- Fully searchable archive of conversations
Task management, simplified
- Kanban boards to organise tasks
- Task status to track progress, checklists, reminders, templates, and more
- Board statistics and task reports that give the whole picture
Custom forms and workflows to automate
- Low code, drag-and-drop form builder
- Workflows to automate any internal process
- Gallery of built-in apps to select from
Improved team collaboration spaces
- Groups with built-in apps to enhance productivity
- Granular permissions to manage members
- Integrations, to bring all applications together
Knowledge base to create a library of resources
- Manuals with chapters and articles to organise information
- Publish to the entire network, or keep it private
- Share articles and duplicate manuals
Online word processing tool with real-time collaboration
The word processor for today’s teams
From powerful tools to the beautiful, minimalistic design that doesn’t overwhelm you, Writer is crafted for modern teams and their workflows.
Bring everybody to the same page
Share your work with others and collaborate with them in real time. Track their changes and initiate contextual discussions using comments.
Get contracts signed
Manage NDA’s or contracts from start to finish. With built-in Zoho Sign integration, Writer handles everything from document creation to
automated signature collection in one platform.
Improve your writing with Zia
Zia, Writer’s AI-powered writing assistant is trained to understand and polish your writing. She’s smart enough to make grammar, style and readability suggestions based on the context of your sentences.
Automate your paperwork
Put an end to mundane work. Writer can bring-in your sales or form data from Zoho CRM and Zoho Forms and generate personalised copies of template documents in bulk.
Online spreadsheet for collaborative teams
Smart data cleaning tool
- Remove duplicates records
- Rectify inconsistencies in data
- Find and fill random missing values
Work together in real-time
- Cell and range level contextual comments
- User, date, and range specific changelog
- Automatic version backups with reverting options
- Range and user specific lock settings
Integration with other applications
- Automated workflows via Zapier and Zoho Flow
- Bring in contextual data using custom functions
- Collect data using Forms
Analyse and visualise data with Zia
- Automated chart and pivot table recommendations
- Instant answers for data-related questions
- Voice command on mobile app
Convert print outs into digital data
- Choose, crop, and convert images into spreadsheet data
- Preview and correct before inserting.
- Insert with date formats intact
An online presentation tool that lets you create, collaborate and deliver ideas
Build Ideas with Ease
- Clean and minimalist design
- Effortless adaptation with easy learning curve
- Choose from array of templates
Blend your team together
- Realtime editing
- Contextual commenting
- Lock slides for unauthorised edits
Multi platform support
- Access slides on the go - Android and iOS
- Stage your slides through TV - Apple and Android TV
- Smart watch integrations
Capture audience interest
- Organise your data with charts, tables, and smart elements
- Steer your presentations with visuals rather than words
- Create your own path animations in no time
Reach millions around the globe
- Publish slides and embed them onto your blogs and websites
- Manage published versions
- Brodcast to remote audiences across the globe
Pricing starts from as little as 80p per month for the eMail solution Zoho Mail. Just £1.60 more per month and you unlock all the features and applications of WorkPlace. Once you start you can easily manage your subscription from your control panel.
You can also enjoy a FREE trial period before you activate your subscription. The Trial will be at the Professional level to allow you to try all the applications.
* Illustrated pricing is based on a per user/per month on an annual subscription. Mail only plans are only available on an annual subscription. All prices exclude VAT.